If you’ve ever thought about giving back to your community in a more organized way, setting up a charity is one of the most impactful things you can do. Whether you’re passionate about helping children, supporting education, assisting the elderly, or protecting the environment, officially registering your charity in Jamaica is a crucial first step.
This guide will walk you through how to register a charity in Jamaica, the documents you’ll need, and what to expect at each stage.
Why Register a Charity in Jamaica?
Some people wonder if it’s worth the hassle of formal registration. The truth is, there are major advantages:
✅ Legal Recognition: Your charity becomes a legal entity, which gives you credibility and allows you to enter contracts, own property, and operate bank accounts in the organization’s name.
✅ Tax Exemptions: Registered charities in Jamaica can apply for tax relief on certain types of income and donations.
✅ Access to Grants: Many funding agencies, corporate donors, and international organizations require proof of registration before offering grants.
✅ Public Trust: A registered charity appears more trustworthy to the public and potential supporters.
Who Oversees Charities in Jamaica?
Charities are regulated primarily by the Department of Cooperatives and Friendly Societies (DCFS), under the Ministry of Industry, Investment and Commerce.
The Charities Act, 2013, sets the framework for how charities are established, managed, and monitored.
Step 1: Form Your Governing Body
Before you even think about paperwork, you need to organize your team. Every charity in Jamaica must have:
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At least three trustees or directors.
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A clear purpose that falls within charitable objectives recognized by law.
These trustees will oversee the operations, manage funds, and ensure the charity remains compliant.
Step 2: Draft Your Governing Document
This is sometimes called a Constitution, Trust Deed, or Articles of Incorporation, depending on how you structure your charity.
Your governing document should include:
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The official name of the charity.
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The objectives or purposes (e.g., advancing education, relieving poverty).
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Rules on how trustees are appointed and removed.
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Procedures for holding meetings.
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How funds will be managed and audited.
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A dissolution clause explaining what happens if the charity closes.
If you’re unsure about drafting this, it’s wise to get help from a lawyer or a consultant experienced with nonprofits.
Step 3: Register the Charity Name
You’ll need to secure your charity’s name with the Companies Office of Jamaica (COJ) if you plan to incorporate.
Here’s how:
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Reserve the name: File the Name Reservation Form (Form 6).
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Pay the applicable fee.
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Wait for confirmation (usually within 2–3 working days).
Tip: Choose a name that clearly reflects your mission and isn’t too similar to existing organizations.
Step 4: Complete the Application Form
You must complete the Application for Registration as a Charitable Organization from the DCFS.
This form will ask for:
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The charity’s name and address.
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The objectives of the charity.
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Names, addresses, and occupations of all trustees/directors.
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The governing document.
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A declaration of any assets or funds.
Make sure every section is completed accurately. Missing details will delay processing.
Step 5: Gather Required Documents
Along with the application form, you’ll need to submit:
✅ Certified copies of your governing document.
✅ A copy of your Certificate of Incorporation (if applicable).
✅ Tax Registration Number (TRN) for the organization and each trustee.
✅ Valid IDs for all trustees.
✅ A declaration of assets and liabilities.
If your charity is already operating informally, you’ll also provide recent financial statements showing income and expenses.
Step 6: Pay the Registration Fee
As of 2025, the registration fee is JMD $2,000. This may change, so confirm with the DCFS before submitting your documents.
Payment is typically made via cashier’s cheque, direct bank deposit, or at the cashier’s window at the DCFS office.
Step 7: Submit Your Application
Submit all completed forms and supporting documents to:
Department of Cooperatives and Friendly Societies
2 Musgrave Avenue, Kingston 10, Jamaica
Office hours are usually 8:30 am to 4:30 pm, Monday to Friday.
Keep a copy of everything you submit and get a receipt.
Step 8: Application Review
Once submitted, your application goes through:
✅ Initial assessment: To check completeness.
✅ Due diligence checks: The DCFS may contact your trustees or request more information.
✅ Evaluation: To confirm your organization meets the legal definition of a charity.
The process typically takes 4–8 weeks, depending on volume and whether any issues arise.
Step 9: Receive Your Certificate of Registration
If your application is approved, the DCFS will issue an Official Certificate of Registration.
This certificate confirms your legal status as a registered charitable organization in Jamaica.
Step 10: Maintain Compliance
Registration is just the beginning. To stay in good standing, you must:
✅ File Annual Returns: Submit an annual report outlining activities, income, and expenditures.
✅ Maintain Proper Records: Keep receipts, meeting minutes, and accounting records for at least seven years.
✅ Notify the DCFS of Changes: If your trustees, objectives, or address change, you must inform the department promptly.
Non-compliance can lead to penalties or suspension of your charity’s status.
Tips for Success
Here are some tips to make the process smoother:
🌿 Be clear about your objectives: Vague or overly broad purposes can trigger delays.
🌿 Stay organized: Keep copies of every document and proof of payment.
🌿 Educate your trustees: Everyone should understand their duties and legal responsibilities.
🌿 Seek professional help: If you’re unsure, consult an attorney or nonprofit advisor.
Helpful Contacts
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Department of Cooperatives and Friendly Societies
Phone: (876) 927-4912
Website: dcfsjamaica.org -
Companies Office of Jamaica
Phone: (876) 908-4419
Website: www.orcjamaica.com
Final Thoughts
Registering a charity in Jamaica can feel overwhelming, but with good preparation and the right information, you’ll be well on your way to making a difference.
Your community, donors, and beneficiaries will all benefit from the trust and stability that comes from operating as a registered organization.
If you found this guide helpful, feel free to share it with others thinking about starting a charity in Jamaica. And remember—giving back starts with one step at a time.
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